ARCHIVING
Operation consisting of storing a document, whatever its medium, with a view to future consultation for the purpose of proof or information.

ARCHIVES
Collection of documents, regardless of their date, nature and the format that they are in, produced or received by any physical or legal person or by any public or private service or body in the conduct of their work (Law no. 79-18 of 03/01/1979).

TRADITIONAL ARCHIVING
Operation consisting of storing documents in boxes. Before being stored in racks at the sites concerned, the archives are sorted by year or by service, packed in boxes, inventoried using "FlashArchiv" technology, and checked.

DYNAMIC ARCHIVING
Operation consisting of storing documents on shelving.
Once the archives have been carefully sorted according to criteria set out in the audit, and put in boxes temporarily, they are transferred to one of Everial’s twenty sites. Everial then faithfully reconstructs the archive filing on shelving.

DIGITAL ARCHIVING
Operation consisting of storing documents on computerised media for the purposes of storage and future consultation. The storage of information offers guarantees of integrity and reliability over time.

STORAGE
Storage and management of archives in warehouses adapted to security conditions required according to the type of archive.

CONTAINER
Case intended for holding and by extension storing several boxes of archives.

DESTRUCTION
Material operation for eliminating documents the storage of which is no longer justified.

DOCUMENT
Set of coherent information possessing a format and medium.

FILE
Set of documents brought together for managing and processing a case.

ARCHIVE RESOURCES
Set of documents of any kind that a legal or natural person has automatically and organically gathered together in the conduct of their activities and stored with a view to future use.

GEIDE
Electronic Management of Information and Documents for Business.

INDEXING
Operation consisting of analysing and recording in structured form the contents of a document, in order to obtain access points enabling location of documents and/or information.

INVENTORY
Detailed summary or analytical descriptive list of the component elements (documents or articles) of archive resources.

SEARCH TOOL
Tools providing or using indices for finding documents matching a query.

KNOWLEDGE MANAGEMENT
Management discipline that considers the knowledge, memory and know-how of the company as capital. In a knowledge management system, knowledge is identified, distributed, stored and updated for the benefit of the overall performance of the company.

DIGITIZATION
Document acquisition operation for the purpose of transforming them into digital images.

ARCHIVAL PLAN
Typological and sometimes descriptive inventory of files and documents of an organisation, listed by collection, giving storage and communication rules for each one.

FILING PLAN
System that governs the organisation of current archives in offices.

REINTEGRATION
Movement carried out on return of an article removed temporarily from an archive centre.

RETURN
The client relations centre which gathers all search requests for documents, returns them simply on request by fax, e-mail or EDI or within 24 hours by our transport service.

SERIES
Homogeneous set of documents matching a given administrative function from a single source.

ELECTRONIC SIGNATURE
The digital signature consists of a sequence of mathematical operations on an electronic document, in order to enable a person to guarantee both the integrity and the authenticity of a document.

FINAL EXIT
Exit of an item to a service (or any authorised user), which will not be returned and will no longer therefore be managed by the archive centre.

COMPREHENSIVE RECORDS SCHEDULE
Tool used to manage archives, defining for each document type the filing period to apply according to the document value and the selection criteria for final archives.

SORT
Operation for selecting documents to be stored and documents that have no further administrative use or historical interest.